Protecting your Google Admin account is crucial to maintaining the security of sensitive business information, preventing unauthorized access, and safeguarding employee data. As security experts, we’ve gathered the most effective steps you can take to ensure your Google Admin account remains secure. Follow these proven best practices to make sure your business stays protected and resilient.
Enhance Security with 2-Step Verification (2SV)
2-Step Verification (2SV) is one of the simplest and most effective ways to secure your account. Here’s why it’s important and how to set it up:
- Why it matters: 2SV adds an extra layer of security by requiring not only a password but also a second form of verification, like a security key or code. This means even if a password is compromised, your account remains secure.
- How it works: Users verify their identity through something they know (password) plus something they have (security key or verification code).
- Who needs it: All employees should use 2SV, especially admins and those accessing sensitive data like financial records. Enforce 2SV for critical roles for added security.
For maximum security, we recommend using FIDO-compliant security keys where possible. FIDO keys provide the highest level of protection against phishing and other security threats.
Quick Setup:
Create a Backup Super Admin Account
Having a single super admin account for your Google Admin panel is risky. Here’s why you need a backup super admin:
- Why it matters: If the primary super admin account is compromised, the backup super admin can take over, ensuring critical tasks can continue without delays. This backup account serves as an additional layer of security.
- How to set it up: Assign the super admin role to a trusted team member to establish an effective backup admin.
Quick Setup:
Limit Super Admin Access and Session Duration
When it comes to super admin accounts, only use them for high-level tasks, and don’t stay logged in longer than necessary. Here’s why this is important and how to manage it:
- Why it matters: Super admin accounts have unrestricted access, making them a target for attackers. Signing out when not actively using the account reduces exposure to potential malicious activity.
- Best practice: For daily administrative tasks, use accounts with limited admin roles instead of super admin accounts. This reduces the chances of unauthorized access.
Quick Setup:
Regularly Review Google Admin Security Checklists
Your security needs may change, and it’s essential to stay updated on Google’s latest security features and recommendations. Regularly reviewing your security settings and applying updates helps keep your account protected against new threats.
Quick Setup:
- Resource: Google Admin Security Checklists
Start Protecting Your Google Admin Account Today
With these easy-to-implement best practices, you’re taking proactive steps to protect your Google Admin account and keep sensitive information safe. From enabling 2-Step Verification to setting up a backup super admin and minimizing super admin session duration, these strategies give you control and peace of mind. Start applying these security measures today to maintain a secure, efficient, and trusted workspace.